What rugby squad management software should do
Managing a rugby squad involves more than knowing your starting XV. Coaches need to track who's available for training, who's carrying a knock, who's missed sessions and why, and how to communicate selection clearly to players and staff. Doing this across spreadsheets, WhatsApp threads, and notebooks creates gaps, and gaps lead to avoidable problems on match day.
CoachCraft brings squad management into the same platform as your session planning and player development tracking, so decisions are connected to data, not made in isolation.
Player availability and fitness status
Every player in your squad has a live fitness status, visible to all coaching staff at a glance.
Status updates are shared in real time across the club workspace, so forwards coaches, backs coaches, physios, and the head coach all see the same picture, without anyone needing to chase for updates.
Attendance tracking
Log attendance after every session. CoachCraft tracks attendance rates per player across the season, so you can spot patterns, who's consistently missing Wednesday sessions, who's had a drop in attendance after an injury, who needs a conversation.
Injury log and recovery tracking
Log injuries directly in the squad management module, with injury type, date, and expected return timeline. For clubs using the Physio Portal, injuries are managed in detail by the physio or team doctor, with graduated return-to-play stages tracked and status automatically visible to coaches for selection planning.
Match-day selection tools
Build your match-day squad
Select your starting XV and bench from your available players. Unavailable players are automatically filtered so you're only choosing from those ready to play.
Share selection with the squad
Communicate selection directly through the platform. Players are notified of their status, and the team sheet is available to all coaching staff instantly.
Positional overview
See your squad organised by position, useful for identifying depth issues at specific positions before they become a match-day problem.
Roster management
Add, remove, and update player profiles throughout the season. Player data stays with the club workspace even when individual coaches change.
Squad management for clubs with multiple teams
For clubs running multiple squads, first team, second team, youth, women's, CoachCraft organises each as a separate squad within the same club workspace. Directors of Rugby and club administrators can view all squads from the Omni Portal, giving a single live overview of the whole club's player base.
- Each squad has its own session plans, squad roster, and development records
- Players can be tracked across squads as they move between teams
- Club administrators see the full picture; individual coaches see their own squad
Know your squad. Make better decisions.
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