The facilities problem at rugby clubs
Most rugby clubs manage facilities through a combination of group chats, spreadsheets, and verbal agreements. When three teams all think they have Field 1 on a Tuesday evening, someone finds out at 19:30 when the first coach arrives. Equipment gets booked by one team and used by another. The facilities manager spends more time resolving conflicts than planning.
CoachCraft's Facilities Portal connects directly to the coaching team's session schedule. When a session is planned for Tuesday at 19:40 on Field 1, the facilities manager sees it immediately. Bookings are confirmed against the live session calendar, not a separate spreadsheet that goes stale within 48 hours.
Live booking overview
The Facilities Portal shows every team's confirmed and pending sessions alongside their resource requirements in one real-time view.
What the Facilities Portal includes
Master session calendar
See every team's planned sessions in one view, with dates, times, field requirements, and squad size, pulled directly from the coaching team's session plans.
Field and room bookings
Confirm, adjust, or flag conflicts on field and facility bookings. Pending bookings are visible to both the facilities manager and the relevant coaching staff.
Equipment inventory
Track tackle bags, cones, bibs, balls, resistance equipment, and any other club inventory. Log quantities, condition, and which team currently has what.
Conflict detection
When two teams request the same space at the same time, the portal flags the conflict automatically before it becomes a problem on the night.
Booking reports
Generate weekly and monthly facility usage reports. Useful for board reporting, grant applications, or reviewing which facilities are under or over-utilised.
Multi-squad overview
Manage bookings across all squads at the club from a single dashboard, first team, youth, ladies, veterans, and any other groups sharing the facilities.
Who the Facilities Portal is for
- Facilities managers at clubs running multiple squads sharing the same grounds
- Club administrators responsible for field allocation and equipment maintenance
- Groundskeepers who need advance notice of which fields are in use each week
- Volunteer coordinators managing shared equipment across several teams
No more double-bookings. No more WhatsApp chases.
14-day free trial. No credit card required. Cancel anytime.
Start Free Trial